Export Sales Navigator Leads: A Step-by-Step Guide

How to export lead lists from Sales Navigator in 5 steps

One common method to export leads from Sales Navigator involves using third-party Chrome extensions like Prospeo or Evaboot. These tools automate the data extraction process, allowing users to save time and effort. Here’s how to get started:

Step 1: Choose a LinkedIn Sales Navigator extractor

There are plenty of third-party tools available to help you export Sales Navigator lists to Excel. Some of my favorites are:

• Bardeen
• Prospeo
• Evaboot
• Wiza

Once you’ve picked a tool that you like, simply sign up and create your account.

Step 2: Install the Chrome extension

Next, you’ll want to install the Chrome extension:

1. Visit the Chrome webstore
2. Click “Add to Chrome” to install the extension

That’s all it takes! You will be automatically directed to LinkedIn Sales Navigator once the installation is complete.

Step 3: Identify the leads you wish to export 

You’ll need to create a leads list if you haven’t already. You can use the Advanced Search filters to narrow down your search results. 

1. Sign in to your LinkedIn account and click on the “Sales Navigator” icon to access Sales Navigator
2. Locate the search bar and click on “Advanced Search” to access the search filters
3. Use “Lead Filters” to search for professionals and “Account Filters” to search for companies.

Step 4: Create and manage your lists

Now, you’ll want to save and organize your leads by adding them to a list. You can create as many lists as you want and organize them by campaign, industry, persona, etc. Here’s how:

1. Click the "Save" button next to a lead’s profile and 
2. Select “Create a new list” or choose an existing one.

If you want to make changes a list, you can do so by taking the following steps:

1. Click "Lists" in the Sales Navigator top menu.
2. Select "Lead Lists" from the dropdown.
3. Click on a list to view saved leads.
4. Use filters to sort, update, or remove leads from your list.

Once you are satisfied with your leads list, you can prepare it for export.

Step 5: Choose the format for data export

Remember that LinkedIn does not offer a direct "Export" button. You need a third-party Chrome extension to extract leads into a CSV file. 

Here’s how to do it:

1. Access Your Lead List in Sales Navigator
2. Activate the Chrome extension you installed in step 2
3. You will notice an “export” button. Click on the button and choose the format you want to save the file as.

It's important to note that exporting lead lists from Sales Navigator requires careful consideration of LinkedIn's data usage policies and the potential time investment for manual processes. For those looking to streamline their lead management process further, exploring CRM integrations or advanced Sales Navigator plans may offer additional benefits.

Types of data you can export from Sales Navigator

You can pull all kinds of data from your LinkedIn Sales Navigator searches. This data will typically fall into one of three categories:

• Profile data
• Company data
• Contact information

The table below lists the types of profile and company data you can export.

Some details may be harder to find than others. Finding contact information like emails and phone numbers is tricky because many users don’t update this information or make it publicly available. However, third-party tools can help you find the most up to date contact information.

You can extract lots of valuable information about your leads, but there is still data you cannot extract. This includes:

❌ Direct messages

❌ Private emails 

❌ Private phone numbers 

❌ Connection history

❌ Engagement data

❌ User activity 

How to get emails from LinkedIn Sales Navigator?

LinkedIn Sales Navigator does not provide email addresses directly. However, there are plenty of ways to get emails from LinkedIn Sales Navigator indirectly. Here are some of the approaches I have found success with:

• Check for publicly available emails. Some LinkedIn users will list their email address in the “Contact Info” section.
• Use an email finder tool. Software like Hunter and Voila Norbert can scrape an email address in a matter of seconds.
• Send an InMail and ask. You could also do it the old-fashioned way and just ask. It works more often than you think.

Whichever method you decide, just make sure you are following best practices and adhering to compliance rules such as GDPR, CCPA, and LinkedIn Terms of Service. It’s also best to verify any emails you find using an email verification tool. 

Automate email extraction with web scraping tools

‍

Web scraping tools make it possible to automate email extraction from LinkedIn Sales Navigator. But be aware that using them excessively can get your account restricted or banned.

Make sure to use third-party web scraping tools that comply with GDPR and CCPA regulations. Some of my favorites include: 

• Bardeen
• Apollo.io
• Hunter.io
• Evaboot Chrome extension
• PhantomBuster

You should always follow best practices when using a LinkedIn Sales Navigator extractor. Make sure to validate extracted emails, follow GDPR & CCPA rules, and respect LinkedIn’s Terms of Service. You can learn more in this blog post I wrote about LinkedIn data scraping.

Can I export LinkedIn searches to Excel?

Exporting LinkedIn searches is crucial for sales teams looking to manage their leads more effectively. However, LinkedIn Sales Navigator itself does not offer a direct option to export accounts and lead information into a CSV or XLS file. This limitation can be avoided with the use of third-party tools or integrations for exporting data, so you can create an Excel sheet for customer leads.

Can I import leads to my CRM?

‍

For Sales Navigator Advanced Plus users, an alternative to third-party tools is a direct integration with CRM systems like Salesforce. This allows for real-time synchronization of lead and account information between Sales Navigator and the CRM. 

While this method does not directly export data to a file, it enables users to manage their Sales Navigator leads within their CRM environment, providing a seamless workflow for lead management.

Extract and organize your prospect data for better outreach

Exporting leads from LinkedIn Sales Navigator to Excel (or CSV) may not be a built-in feature, but with the right tools and techniques, you can easily extract and organize your prospect data for better outreach and analysis.

By using third-party tools, you can automate the export process and seamlessly import data into your CRM. Just remember to respect LinkedIn’s policies and validate emails to avoid compliance issues.