Classify past emails as wanted or unwanted and save to Notion

Tired of sifting through a cluttered inbox, drowning in a sea of emails? Frustrated with the constant battle against unwanted messages? Look no further. This automation is here to bring order to your digital world.

Imagine effortlessly identifying and segregating emails within a specified timeframe, tailored to your preferences. Say goodbye to the hours wasted on manual sorting. Whether it's crucial client communications or pesky spam, our automation uses your customized classifier to categorize them swiftly.

The results are seamlessly saved to your Notion database, ensuring your important information is neatly organized and easily accessible. Streamline your email management process and regain control over your inbox. It's time to simplify your digital life.

Let’s set it up!

Step 1: Create a Notion database

The first step is to create a Notion database with the email information you want to save.

Bardeen will extract information from your emails like subject line, sender, date, link to email, labels and pair them with the information from your classifier, once your setup is complete.

Step 2: Install the extension and map the information to Notion

You will be redirected to install the browser extension when you run it for the first time. Bardeen will also prompt you to integrate Notion.

Click the “Pin it” button at the top of this page to get this automation saved to your Playbooks.

Activate Bardeen (or hit Option + B on Mac or ALT + B on PC on your keyboard) and click on the playbook card. The setup flow will start.

Bardeen will then prompt you to modify your email classifier. You can choose an existing one or create a new classifier with criteria for your emails. 

After you click “customize classifier”, Bardeen’s classifier configuration will launch. You will be asked questions about the emails you want to keep. Answer in as much detail as possible. This will ensure that the classifier is more accurate.

After you answer your questions, Bardeen will request that you create your categories. Your emails will be classified based on your categories and descriptions here. For example, I entered “Emails with Invoice” as a category and added a description. Emails that fit that description will be categorized as “Emails with Invoice” and any other emails will be categorized as “unwanted”.

Finally, we recommend that you train your classifier with sample emails to increase accuracy of the results. 

After your classifier setup is complete and you choose your Notion database, Bardeen will ask you to map your fields to Notion.

The left side consists of all the fields Bardeen will scrape for you. On the right side, specify the fields in Notion that you want to associate with the information on the left. If you don’t want a piece of information, leave that field empty, and it will be skipped. That’s it!

Click on “Save Input” and checkmark Notion. You can edit Inputs later by hovering over the playbook. 

Step 3: Run the playbook to classify past emails and save to Notion

Press Option + B on Mac or ALT + B on PC on your keyboard to launch Bardeen. Click on the playbook card and run the playbook to classify your emails from a timeframe. It will go over every email for the timeframe, categorize them based on your classifier and save the results and classification to your Notion database.

You can also edit the playbook and add your next action to further customize the automation.

Find more Gmail and Notion integrations.

You can also find more about how to increase your personal productivity.