Copy all emails from a timeframe to Airtable, saving all attachments in Google Drive

If you're looking for a way to streamline your email organization process and save time, look no further than this automation!

It automates the tedious task of finding and organizing emails, making it easy to locate important messages and attachments. By specifying a timeframe, the automation will scan your inbox and upload any attachments to Google Drive for easy access and sharing. It will also save all the relevant information to Airtable, ensuring that you have a record of all the important details.

Whether you're a busy professional, a small business owner, or just looking to simplify your workflow, this automation is the perfect solution. Try it out today and experience the benefits for yourself.

Let’s set it up!

Step 1: Create an Airtable

The first step is to create an Airtable with all the information you want to capture.

Bardeen will extract information from the emails like subject line, body, sender, date, CC, link to email, labels and more.

It will also save email attachments to Google Drive and add a link to the email if any attachments are present.

Step 2: Integrate Airtable, Gmail and Google Drive

You will be redirected to install the browser extension when you run it for the first time. Bardeen will also prompt you to integrate Airtable and Gmail.

Click the “Pin it” button at the top of this page to get this automation saved to your Playbooks. 

Click on the playbook card, and the setup flow will start. 

You will be asked to enter a before date and an after date. Choose the timeframes you like. Bardeen will find all emails in the specified time frame and save them to your Airtable. Bardeen will also ask you for a folder in Google Drive for your attachments and a limit for the maximum number of emails you would like to extract.

After you choose the dates, the database and the maximum number of emails to extract, you will get a prompt to map the information to the fields in Airtable.

The left side consists of all the fields Bardeen will scrape for you. On the right side, specify the fields in Airtable that you want to associate with the information on the left. If you don’t want a piece of information, leave that field empty, and it will be skipped. That’s it!

Click on “Save Input” and checkmark the inputs you would like to save. You can edit Inputs later by hovering over the playbook. 

Step 3: Run the automation to save / scrape emails to Airtable

When you want to copy all emails from a timeframe to Airtable, activate Bardeen (or hit OPTİON + B) and run this playbook. It will copy all your emails for your timeframe, save any attachments to Google Drive and add all the information to Airtable.

This automation is fantastic for businesses and professionals to manage their email communication more efficiently, by automating the process of finding and organizing important emails and attachments.

The automation can also facilitate collaboration among team members by making it easy to access and share important files and documents through Google Drive.

It can help individuals stay organized and save time by automating the task of email management, freeing up time to focus on other tasks and projects.

You can edit the playbook and add your next action to further customize the automation.

Find more Airtable integrations, Google Drive integrations, and Google Drive and Airtable integrations.

You can also find more about how to scrape data from anywhere to Airtable,  how to increase your personal productivity and how to manage the data sourcing and research process.