18 Best VanillaSoft Alternatives: Top Tools for 2024

Looking for the best VanillaSoft alternatives to streamline your sales process and boost productivity? We've curated a comprehensive list of the top 18 tools, meticulously sorted by features, pros, cons, and customer reviews. Whether you're a small business owner or an enterprise sales manager, this guide will help you find the perfect solution to fit your team's unique needs.

From robust CRM platforms to specialized sales prospecting tools software, discover the most powerful VanillaSoft competitors and make an informed decision to drive your sales success to new heights.

1. Bardeen

Bardeen is a versatile automation tool that offers a compelling alternative to VanillaSoft, with its ability to automate repetitive tasks, speed up workflows, and save time on time-consuming activities. As a powerful browser extension that works 24/7 in the cloud, Bardeen is perfect for sales teams looking to automate prospecting, qualifying, and outreach. Why not sign up for free and see how Bardeen can help your team work smarter, not harder?

Key Features

Bardeen offers several standout features that make it an excellent choice for sales teams:

• Integrates with 100+ apps, including popular CRMs and sales tools
• Free AI web scraper for scraping LinkedIn and other websites
• No-code workflow builder for creating custom automations
• AI-powered Magic Box for generating automations using natural language

Popular Use Cases

• Automate sales prospecting by scraping data and building prospect lists
• Automate lead enrichment and qualification using AI
• Automate personalized outreach and follow-ups across multiple channels

Pros

• Offers a wide range of sales prospecting tools and automations
• Supports automated lead generation and management
• Ideal for teams with shared workflows and collaboration features

Cons

• Steeper learning curve compared to some other sales automation tools
• Higher pricing for premium features and credits
• Limited to Chrome browser, but offers personal productivity features as well

Reviews

On Capterra, Bardeen has an overall rating of 4.5 out of 5, with users praising its ease of use, practical automations, and no-code capabilities. One reviewer noted, "Bardeen is one of the best no-code automation platforms and won the runner-up award from Product Hunt in the SaaS category."

G2 reviewers give Bardeen 4.9 out of 5 stars, highlighting its time-saving benefits and powerful features. A user shared, "Mainly I use Bardeen to create web scrapers and send that data in an organized fashion to Airtable and Google Sheets. These tasks used to take me many hours to complete and were very manual, but now it's just a click of a button."

While not as widely discussed on Reddit as some other sales automation tools, Bardeen has generally positive sentiment among users who have tried it for web scraping and workflow automation. They appreciate its user-friendliness and extensive integration options.

Pricing

• Free plan: Unlimited non-premium usage, 2 weeks of free access to the Pro tier
• Professional plan: $10/month for 500 credits, generative AI actions, CRM integrations, advanced scraping, premium integrations and actions
• Business plan: $15/month for teams with less than 100 people, 500 credits, flexible user administration, admin analytics dashboard, teamwide automations, onboarding & training
• Enterprise plan: Custom pricing for larger teams with more specific needs

If you're looking for a powerful alternative to VanillaSoft that can automate your sales workflows and save your team valuable time, consider giving Bardeen a try. Download the Bardeen Chrome extension and start your 14-day free trial of premium features today.

2. Salesloft

Salesloft is a comprehensive sales engagement platform that helps teams manage their pipeline, improve forecasting accuracy, and drive revenue growth. As a strong alternative to VanillaSoft, Salesloft offers robust features for lead management, email automation, and call tracking, making it an ideal choice for businesses looking to streamline their sales operations.

Key Features

Salesloft's key features focus on enhancing sales pipeline management and forecasting.

• Establish and identify pipelines based on detailed prospect and customer data
• AI capabilities transcribe and summarize user conversations, offering valuable insights
• Robust sales forecasting software to predict future sales outcomes with greater accuracy
• Manage and optimize sales workflows for efficiency and effectiveness

Popular Use Cases

• Improving sales pipeline visibility and management
• Automating personalized outreach and follow-up messages
• Leveraging AI-powered insights to optimize sales conversations

Pros

• Comprehensive approach to sales pipeline management and forecasting
• Intuitive UI and ease of use for sales teams
• Strong integrations with popular CRM systems like Salesforce

Cons

• Complexity involved in fully leveraging all features may require additional training
• Higher pricing compared to some alternatives
• Occasional slowness or glitches reported by some users

Reviews

On G2, Salesloft has an average rating of 4.5 out of 5 stars from nearly 4,000 reviews. Users praise its automation capabilities, intuitive interface, and impact on sales productivity.

Capterra reviewers give Salesloft an overall rating of 4.6 out of 5, highlighting its pipeline management, AI-powered insights, and time-saving benefits. Some note minor UX issues or a learning curve for certain features.

Across Reddit and TrustRadius, users generally favor Salesloft over competitors like Outreach for its user-friendliness, reliable support, and robust functionality. They appreciate features like the mobile app and customizable cadences. A few mention occasional bugginess or pricing as potential drawbacks.

Pricing

• Annual contract required, billed monthly or annually
• Pricing ranges from $125 to $165 per user per month depending on the package
• Prospecting-only capabilities available at lower end of price range
• No minimum seat requirement

3. Outreach

Outreach is a versatile sales automation software that empowers sales teams with its comprehensive suite of tools. The platform offers powerful features such as contact management, auto dialer, email sequencing, A/B testing, SMS capabilities and beyond.

Key Features

Outreach offers a range of powerful features to streamline sales processes:

• Outbound sequencing to automate personalized email campaigns
• Gmail integration for managing sales activities directly from your inbox
• Detailed analytics and reporting to track outreach performance
• Seamless integration with popular CRM platforms for data synchronization

Popular Use Cases

• Automating personalized email sequences to engage prospects at scale
• Simplifying sales activities like scheduling meetings and creating tasks within Gmail
• Gaining insights into outreach effectiveness through analytics and reporting

Pros

• Comprehensive suite of sales automation features in one platform
• Intuitive interface and easy to set up and use
• Robust email sequencing and personalization capabilities

Cons

• Pricing information is not transparent on the website
• Some users report a learning curve for advanced features
• Occasional performance issues or bugs have been noted

Pricing

• Outreach pricing starts around $100 per user/month
• Specific pricing is not publicly available on the website
• Potential customers need to contact sales for a custom quote

Reviews

On G2, Outreach has an average rating of 4.3 out of 5 stars from over 3,400 reviews. Many users praise its automation capabilities, ease of use, and ability to streamline prospecting.

Capterra reviewers give Outreach an overall rating of 4.5 out of 5. They highlight the platform's feature set, customization options, and customer support as key strengths.

Outreach is a great platform that integrates with many other useful tools for a sales organization. It allows for automatic email/call sequences to occur and it is very easy to use platform.

4. Salesforce

Salesforce is a leading cloud-based customer relationship management (CRM) platform that offers a comprehensive suite of tools for sales teams. With its robust AI capabilities, Salesforce empowers businesses to streamline their sales processes, improve efficiency, and drive revenue growth.

Key Features

• Lead, account, contact, and opportunity management
• Forecast management
• Predictive AI
• Lead and opportunity scoring

Popular Use Cases

• Automating sales processes and workflows
• Predicting which leads are most likely to convert
• Personalizing customer engagement at scale

Pros

• Extensive customization options
• Robust mobile app for on-the-go access
• Large ecosystem of integrated apps and extensions

Cons

• Steeper learning curve compared to simpler CRM tools
• Higher cost, especially for smaller businesses
• Customization and setup can require significant time and resources

Pricing

• Starter Suite: $25 per user/month billed annually
• Professional: $80 per user/month billed annually
• Enterprise: $165 per user/month billed annually
• Unlimited: $330 per user/month billed annually

Reviews

On G2, Salesforce has an average rating of 4.5 out of 5 stars from 1,980 reviews. Users praise its comprehensive feature set and customization capabilities.

Capterra reviewers give Salesforce an overall rating of 4.0, highlighting its versatility and reporting features. Some note the initial learning curve and setup complexity.

5. ZoomInfo Sales

ZoomInfo Sales is a powerful sales intelligence platform that provides an extensive database of company and contact information. It offers advanced search filters and analytics to help you identify ideal prospects and gather valuable insights. As a VanillaSoft alternative, ZoomInfo Sales stands out for its comprehensive B2B data, which includes over 104M company profiles, 600M contact profiles, and 4.9K company attributes. This extensive database enables sales teams to build targeted prospect lists and reach decision-makers more effectively than with VanillaSoft's more limited data set.

Key Features

ZoomInfo Sales offers several key features that make it a strong VanillaSoft alternative for B2B sales teams:

• Accurate contact and company data to build targeted prospect lists
• Buyer intent data to identify prospects actively researching solutions
• Website visitor tracking to engage with interested prospects
• Conversation intelligence to analyze customer interactions

Popular Use Cases

• Building targeted account lists based on ideal customer profiles
• Identifying decision-makers and reaching out with accurate contact information
• Prioritizing accounts showing buyer intent signals

Pros

• Extensive and accurate B2B contact and company database
• Advanced search filters to build highly targeted prospect lists
• Insights like buyer intent and website visitor tracking to prioritize outreach

Cons

• Higher cost compared to some alternatives
• Occasional inaccuracies in contact data, especially for smaller companies
• Steep learning curve to fully utilize all features

Reviews

On G2, ZoomInfo Sales has an average rating of 4.4 out of 5 stars from over 8,400 reviews. Many users praise its extensive database and ability to find accurate contact information, though some note occasional data inaccuracies.

Capterra reviewers give ZoomInfo an overall rating of 4.5 out of 5, highlighting the time-saving benefits of its prospecting and contact enrichment capabilities. However, some users mention that the platform can be complex to fully utilize.

Sentiment on Reddit is generally positive, with users noting that while no data provider is perfect, ZoomInfo is one of the best options for B2B contact and company information. They recommend using it in combination with other tools like LinkedIn Sales Navigator for the most comprehensive data.

Pricing

• Pricing starts at around $15,000 per year for 3 seats
• No single-user options, contracts are signed with a company
• Pricing tiers (as of 2023) include Professional at $14,995, Advanced at $24,995, and Elite at $39,995
• All tiers require an annual contract, with the specific features and data access varying by tier

6. Pipedrive

Pipedrive is a popular sales CRM and pipeline management software that helps sales teams streamline their processes and close more deals. Its AI-powered features, such as lead scoring and activity suggestions, make it an excellent alternative to VanillaSoft for businesses looking to improve their sales efficiency.

Key Features

Pipedrive's key features closely align with VanillaSoft's core functionalities, making it a strong alternative:

• Customizable pipelines to tailor sales processes to your business needs
• Lead management tools to nurture prospects and secure new business
• Email integration and automation for personalized outreach at scale
• Real-time insights and reports to monitor sales performance

Popular Use Cases

• Streamlining lead tracking and follow-up activities
• Automating email campaigns and drip sequences
• Forecasting revenue based on deal progress and probability

Pros

• Intuitive interface and easy onboarding process
• Robust mobile apps for iOS and Android
• Extensive marketplace of third-party integrations

Cons

• Limited customization options compared to enterprise-level CRMs
• Reporting features may not be as advanced as some competitors
• Higher pricing tiers required to access certain AI-driven insights

Pricing

• Essential: $12.50 per user/month billed annually (about $15 USD)
• Advanced: $24.90 per user/month billed annually (about $30 USD)
• Professional: $49.90 per user/month billed annually (about $60 USD)
• Enterprise: $99 per user/month billed annually (about $119 USD)
• 14-day free trial available for all plans

Reviews

On Capterra, Pipedrive has an overall rating of 4.5 out of 5 based on over 1,200 reviews. Users praise its ease of use, visual pipeline interface, and helpful automation features. Some reviewers note that reporting could be more robust.

G2 users give Pipedrive an average rating of 4.3 out of 5 stars. Positive reviews highlight the platform's intuitive design, mobile app functionality, and strong customer support. Critics mention that advanced customization can be limited.

In a Reddit thread comparing CRM options, several users recommend Pipedrive as an affordable, user-friendly choice for small to midsize businesses. They appreciate its balance of sales-focused features and simplicity.

7. HubSpot

HubSpot is an AI-powered CRM platform that offers a comprehensive suite of tools for marketing, sales, and customer service. Its seamless integration capabilities and user-friendly interface make it a popular choice for businesses looking to align their teams and create remarkable customer experiences at scale.

Key Features

HubSpot's key features are designed to help businesses attract, engage, and delight customers:

• AI-powered lead generation and marketing automation
• Deal and pipeline management for sales teams
• Omni-channel customer service with chatbots and help desk
• CRM-powered website content management system

Popular Use Cases

• Generating and nurturing leads with personalized marketing campaigns
• Streamlining sales processes and closing more deals faster
• Providing exceptional customer support across multiple channels

Pros

• Intuitive all-in-one platform that unifies marketing, sales, and service
• Robust free CRM with essential features for small businesses
• Extensive marketplace of third-party integrations and apps

Cons

• Higher pricing tiers can be cost-prohibitive for some organizations
• Initial setup and onboarding requires time investment
• Some advanced features have a steeper learning curve

Reviews

G2 users give HubSpot's Marketing Hub an average rating of 4.3 out of 5 stars. Many praise its user-friendly interface, powerful automation capabilities, and seamless integration with sales and service tools.

On Capterra, reviewers appreciate HubSpot CRM's ease of use, customization options, and "revolutionary" impact on their marketing efforts. The platform has an overall rating of 4.5.

HubSpot users on Reddit and TrustRadius highlight the platform's extensive feature set and scalability. However, some note that the cost can be high for businesses needing advanced functionality across multiple hubs.

Pricing

• Free CRM with basic features for unlimited users
• Starter Growth Suite starts at $45/month for 2 users
• Professional Growth Suite starts at $1,343/month for 5 users
• Enterprise Growth Suite starts at $4,200/month for 10 users

8. EngageBay

EngageBay is an all-in-one marketing, sales, and support CRM designed for small to medium-sized businesses. It provides a comprehensive suite of tools to streamline your sales processes, making it an excellent VanillaSoft alternative. EngageBay's 360-degree customer view, sales automation features, and affordable pricing make it an attractive option for businesses looking to scale their sales efforts without breaking the bank.

Key Features

• 360-degree customer view across marketing, sales, and support
• Sales automation tools for lead management and deal tracking
• Appointment scheduling and task management
• Email sequences and personalized messaging

These features enable sales teams to build stronger customer relationships, boost productivity, and ultimately drive more revenue.

Popular Use Cases

• Managing leads and deals through the sales pipeline
• Automating follow-up emails and personalized messaging
• Tracking sales activities and performance metrics

Pros

• Affordable all-in-one CRM solution
• Intuitive interface with a short learning curve
• Robust sales automation and lead management features

Cons

• Limited third-party integrations compared to some competitors
• Reporting capabilities may not be as advanced as enterprise-level CRMs
• Free plan has limited features and contact storage

Pricing

• Free plan for up to 250 contacts
• Basic plan starts at $12.99/user/month for 500 contacts
• Growth plan at $49.99/user/month for 5,000 contacts
• Pro plan at $79.99/user/month for unlimited contacts

Reviews

On Capterra, EngageBay has an overall rating of 4.0 out of 5, with users praising its ease of use, feature-rich platform, and excellent customer support. One reviewer noted, "EngageBay is an extremely easy platform to implement. While there have been a few times we have had their support team help us, for the most part it is highly intuitive."

G2 users give EngageBay an average rating of 4.6 out of 5 stars, highlighting its user-friendly interface and comprehensive feature set. A reviewer mentioned, "It is easy to learn and implement throughout the organization. We can easily add the no of users according to our requirements."

On Reddit, users recommend EngageBay as a cost-effective alternative to HubSpot, with one user stating, "EngageBay is a fantastic alternative to Hubspot, for 75% cheaper. [...] It's the best all-in-one (Sales, Marketing, Support) I've seen for a reasonable price."

9. Close

Close is an all-in-one CRM designed to help small businesses close deals faster. With built-in communication tools like email, calling, and SMS, Close enables sales teams to manage their entire sales process without leaving the CRM. The platform also offers productivity features such as Call Assistant, Workflows, task reminders, and Power Dialer to help reps reach more leads, follow up consistently, and ultimately close more deals.

Key Features

Close offers several standout features that make it a compelling VanillaSoft alternative:

• All communication tools like email, calling, and SMS in one platform
• AI-powered features to automate admin work and boost productivity
• Customizable pipeline management to track deals
• In-depth reporting and analytics on sales activities and performance

Popular Use Cases

• Inbound and outbound sales teams looking to streamline communication
• SMBs wanting an affordable yet powerful all-in-one sales platform
• Sales leaders aiming to coach reps and optimize team performance

Pros

• Fast onboarding and intuitive interface for high user adoption
• Native communication tools eliminate the need for additional subscriptions
• Robust productivity features to automate busywork and reach more leads

Cons

• Lacks some advanced customization options compared to enterprise CRMs
• Reporting can have a learning curve for beginners
• Pricing is based on three tiers, so some features are limited on starter plans

Pricing

• Starts at $29/user/month billed annually for Starter plan
• Professional plan at $99/user/month and Business plan at $149/user/month
• 14-day free trial available, no credit card required

Reviews

On G2, Close has an average rating of 4.7 out of 5 stars from over 1,150 reviews. Users praise the platform's ease of use, time-saving features, and helpful customer support.

Capterra reviewers give Close an overall rating of 4.8 out of 5, with high scores for ease of use (4.8), features (4.7), and value for money (4.7). Many call it a "game changer" for streamlining and scaling sales efforts.

On Reddit, users recommend Close as an intuitive CRM with powerful built-in communication features. Sales reps find it easy to adopt with minimal training required. The general consensus is that Close provides excellent value and ROI for SMBs.

10. LeadSquared

LeadSquared is an all-in-one sales execution and marketing automation platform that helps businesses drive high-velocity sales growth. It provides a comprehensive suite of tools for lead management, sales automation, and customer engagement, making it a powerful alternative to VanillaSoft.

Key Features

LeadSquared offers several key features that are essential for sales teams:

• Automated lead distribution and prioritization based on custom criteria
• Visual sales pipeline management with deal tracking and forecasting
• Mobile CRM app for field sales teams to access data and update activities on the go
• Omnichannel communication including email, SMS, WhatsApp, and voice calls

Popular Use Cases

• Inside sales teams using LeadSquared to automate lead assignment, follow-ups, and pipeline management
• Field sales reps leveraging the mobile app for real-time data access and sales activity tracking
• Businesses using automated workflows to nurture leads and drive conversions

Pros

• Comprehensive platform with tools for both sales and marketing teams
• Highly customizable to fit unique business processes and requirements
• Robust mobile app for field sales productivity

Cons

• Steep learning curve due to the breadth of features and customization options
• Some users find the interface complex and report occasional performance lags
• Higher pricing compared to other sales automation tools

Pricing

• Starts at $400/month for the Basic plan with 10,000 contacts (billed annually)
• $1200/month for the Standard plan with 50,000 contacts
• $2500/month for the Enterprise plan with 200,000 contacts

Reviews

On G2, LeadSquared has an average rating of 4.4 out of 5 stars based on 225 reviews. Many users praise its automation capabilities, customization options, and customer support.

Capterra reviewers give LeadSquared an overall rating of 4.0, highlighting its usefulness for field sales teams and lead management. However, some users note that the learning curve can be steep.

Discussions on Reddit suggest that while LeadSquared is feature-rich, its pricing and complexity may not be suitable for very small businesses. Users recommend evaluating specific requirements before choosing LeadSquared.

11. Pipeliner CRM

Pipeliner CRM is a great alternative to VanillaSoft for sales teams looking for a CRM with strong pipeline management capabilities. Pipeliner CRM's visual sales pipeline view makes it easy to track deals and identify opportunities. The platform also offers an intuitive workflow automation engine called Automatizer, which allows users to automate repetitive tasks without any coding.

Key Features

• Visual sales pipeline management for tracking deals
• Automatizer workflow engine for automating tasks
• Customizable dashboards and reporting
• Mobile CRM app with AI capabilities

These features make Pipeliner CRM well-suited for sales teams that want to streamline their pipeline management and automate manual processes, similar to VanillaSoft's capabilities.

Popular Use Cases

• Managing complex B2B sales pipelines with multiple decision-makers
• Automating lead distribution and follow-up activities
• Analyzing sales performance and forecasting revenue

Pros

• Highly visual interface is easy to learn and navigate
• Powerful automation features with no coding required
• Extensive customization options for dashboards and reports

Cons

• Some users report occasional software bugs and glitches
• Higher pricing compared to some other CRM alternatives
• Steeper learning curve for advanced features and setup

Pricing

• Starter: $65 per user/month billed annually
• Business: $85 per user/month billed annually
• Enterprise: $115 per user/month billed annually
• 14-day free trial available

Reviews

On G2, Pipeliner CRM has an average rating of 4.6 out of 5 stars from 462 reviews. Many users praise its visual pipeline management and customization capabilities.

Capterra reviewers give Pipeliner CRM an overall rating of 4.0. Positive reviews highlight the automation features and engaging interface, while some critics note occasional software issues.

Feedback on Reddit suggests Pipeliner CRM is a solid alternative for sales teams seeking a visually-oriented, automation-driven CRM to replace platforms like HubSpot or Salesforce. However, some users caution to thoroughly evaluate the software through a trial before committing, to ensure it meets your team's specific needs.

12. Keap

Keap is an all-in-one sales and marketing automation platform that helps small businesses streamline their operations and grow revenue. With robust CRM, email marketing, and ecommerce features, Keap offers a comprehensive solution for managing leads, nurturing relationships, and closing deals.

Key Features

Keap's automation tools help businesses:

• Capture and organize leads automatically
• Create personalized email campaigns and automate follow-ups
• Manage sales pipelines and track deal progress
• Accept payments and send invoices

Popular Use Cases

• Automating lead capture and follow-up communications
• Managing client relationships and sales opportunities
• Selling products or services online with integrated ecommerce tools

Pros

• Comprehensive feature set for sales and marketing automation
• Intuitive drag-and-drop campaign builder
• Responsive customer support and training resources

Cons

• Steeper learning curve compared to simpler CRM tools
• Higher price point than some alternatives
• Recent limitations on contact management for legacy users

Pricing

• Starts at $129/month for 1 user and 1,500 contacts (billed annually)
• Includes a 14-day free trial (no credit card required)
• Add-ons available for extra users, contacts, and features

Reviews

On G2, Keap has an average rating of 4.2 out of 5 stars from over 1,500 reviews. Many users praise its powerful automation capabilities and customization options.

Capterra reviewers give Keap an overall rating of 4.6, highlighting its robust feature set but noting the learning curve and price as potential drawbacks for very small businesses.

Keap CRM allows me to provide customized communication and follow up with all the different segments of my market.

Jim F. (Sourced from G2)

13. Agile CRM

Agile CRM is a CRM solution that focuses heavily on customer service, catering primarily to call centers. It offers capabilities for call center management, performance metrics tracking, and pipeline management, making it a strong alternative to VanillaSoft for businesses prioritizing customer support.

Key Features

Agile CRM's key features closely align with VanillaSoft's strengths in sales management and customer support:

• Call center management for businesses with high customer interaction volumes
• Performance metrics tracking to monitor and measure sales activities
• Goal setting and tracking features to help achieve sales targets
• Pipeline management tools to visualize and manage the sales process

Popular Use Cases

• Managing high-volume customer interactions in call centers
• Tracking and optimizing sales team performance
• Nurturing leads through the sales pipeline to conversion

Pros

• Strong focus on customer service, ideal for call centers
• Robust performance tracking and goal setting capabilities
• Visual pipeline management for sales process optimization

Cons

• Limited advanced analytics compared to specialized platforms
• UI can be overwhelming for users new to CRM software
• Occasional performance issues with larger datasets

Pricing

• Free plan for up to 10 users
• Starter plan at $8.99/user/month
• Regular plan at $29.99/user/month
• Enterprise plan at $47.99/user/month

Reviews

On Capterra, Agile CRM has an overall rating of 4.0 out of 5. Users praise its comprehensive feature set and affordability, but some note occasional email delivery issues and a learning curve.

G2 reviews highlight Agile CRM's 4.3 out of 5 star rating, with users appreciating the all-in-one platform and automation capabilities. A few mention experiencing slow response times.

Sentiment on Reddit is generally positive, with users finding Agile CRM cost-effective for its broad functionality. However, some note that the free trial is too short to fully evaluate the platform. Customer service responsiveness also receives mixed reviews.

14. Salesmate

Salesmate is a great alternative to VanillaSoft for teams looking for a CRM with advanced automation capabilities. It offers a flexible, customizable platform with built-in tools for sales, marketing, and customer service teams. Key features like sales automation, sequences, and AI assistance make Salesmate stand out as a powerful yet cost-effective VanillaSoft alternative.

Key Features

• Automate sales processes like deal assignment and follow-ups with Workflows and Sequences
• Generate high-quality leads with personalized marketing campaigns and website visitor tracking
• Deliver top-notch customer experiences with live chat, chatbots, and shared inboxes
• Get actionable insights from dashboards, custom reports, and AI-powered analytics

Popular Use Cases

• Streamlining sales operations and eliminating manual data entry
• Automating personalized outreach and nurturing across channels
• Managing customer communications and delivering excellent support

Pros

• Flexible and customizable platform to fit unique business processes
• Wide range of built-in features so fewer integrations are needed
• AI assistant helps with tasks like scheduling meetings and drafting emails

Cons

• Can take some time to learn and set up more advanced automations
• Dashboards may not always update properly according to some reviews

Pricing

• Basic: $23/user/month billed annually (~$29/month billed monthly)
• Pro: $39/user/month billed annually (~$49/month billed monthly)
• Business: $63/user/month billed annually (~$79/month billed monthly)
• 15-day free trial, no credit card required

Reviews

On Capterra, Salesmate has an overall rating of 4.0 out of 5. Users praise the platform's ease of use, customization options, and excellent customer support. Many highlight significant time savings and productivity boosts from the automation features.

G2 reviews give Salesmate 4.6 out of 5 stars. Customers note the intuitive interface, ability to adapt the CRM to their needs, and how Salesmate has improved their sales processes. Some mention a learning curve for more complex automations.

Feedback on Reddit suggests Salesmate is a legitimate option worth considering for its feature set and value. Users advise thoroughly evaluating your requirements and testing the platform to ensure it meets your needs before committing.

15. Mixmax

Mixmax is a solid cold emailing software that offers advanced automation and scheduling capabilities, making it a popular alternative to VanillaSoft. With Mixmax, account executives, SDRs, and customer success teams can send personalized emails at scale, track engagement, and automate follow-ups directly from their Gmail inbox. The tool's ease of use and seamless integration with Gmail make it an attractive choice for sales teams looking to streamline their outreach efforts.

Key Features

Mixmax offers several key features that make it well-suited for cold emailing and outreach:

• Customize any email within a sequence with individual messages for greater personalization
• Easily schedule calendar invites, meeting notifications, and reminders
• Embed polls, surveys, and track open rates, bounce rates, and click-through rates
• Automate follow-ups after meetings using the sequences feature

Popular Use Cases

• Personalizing cold email outreach at scale to improve response rates
• Automating meeting scheduling and follow-ups to save time
• Tracking email engagement metrics to optimize campaigns

Pros

• Intuitive interface and seamless integration with Gmail
• Advanced personalization and customization options
• Robust automation features for sequences and follow-ups

Cons

• Initial learning curve for setting up complex automation sequences
• Limited CRM functionality compared to VanillaSoft
• Higher pricing tiers required to access sales automation features

Reviews

On G2, Mixmax has an average rating of 4.6 out of 5 stars from over 1,300 reviews. Users praise its email automation capabilities, ease of use, and seamless integration with Gmail.

One reviewer notes: "Mixmax is easy to use, its pricing is sensible, and it excels at marketing automation, which is its biggest USP. It does not try to become a CRM or handle additional tasks like a helpdesk, thereby avoiding a confusing interface."

However, some users mention that the initial learning curve for setting up complex sequences can be steep. Another reviewer suggests that Mixmax could benefit from adding AI-powered email proofreading and lead generation features.

Pricing

• Mixmax offers a free plan with limited features
• Paid plans start at $29/user/month for the SMB plan with email campaigns
• The Growth plan at $49/user/month unlocks sales automation features
• Enterprise plans with custom pricing are available for larger teams

16. Apollo.io

Apollo.io is an all-in-one sales intelligence and engagement platform that provides a robust alternative to VanillaSoft. With its extensive B2B database of over 275M contacts and 73M companies, Apollo.io enables sales teams to discover and connect with their ideal customers at scale. The platform's advanced features for lead management, email automation, and data enrichment make it a strong contender in the sales engagement space.

Key Features

Apollo.io offers a suite of powerful features to streamline your sales process:

• Comprehensive B2B database with accurate contact and company data
• Advanced lead scoring and buying intent signals
• Email automation and personalized sequences
• Dialer and call recording for efficient outreach

Popular Use Cases

• Identifying and engaging with decision-makers in target accounts
• Automating personalized outreach campaigns across email and LinkedIn
• Enriching CRM data for more targeted sales efforts

Pros

• Extensive database with high-quality contact information
• Robust sales engagement features for end-to-end prospecting
• Seamless integrations with popular CRMs and sales tools

Cons

• Some users report occasional inaccuracies in contact data
• Higher pricing compared to some alternatives
• Learning curve for maximizing the platform's capabilities

Reviews

On G2, Apollo.io boasts an impressive 4.8 out of 5-star rating based on over 7,000 reviews. Users praise its comprehensive database, powerful automation features, and user-friendly interface.

Capterra reviewers give Apollo.io an overall rating of 4.6 out of 5, highlighting its effectiveness in generating leads and streamlining outbound sales efforts. Some users note minor data quality issues and a learning curve for advanced features.

Pricing

• Free plan with limited credits for email, mobile, and exports
• Paid plans start at $49/user/month (billed annually)
• Enterprise pricing available for larger teams and custom requirements

17. Yesware

Yesware offers sales teams a one-stop solution for comprehensive sales outreach with features like personalized email campaigns, automated follow-ups, and data-driven analytics. This AI sales tool strikes an impressive balance between capability and ease of use, making it a popular alternative to VanillaSoft. Yesware's robust real-time data-driven insights and CRM integration functionalities make it stand out as a tool that can help sales teams manage their daily operations more efficiently.

Key Features

Yesware's key features closely relate to VanillaSoft's core functionalities, making it a strong alternative:

• Automate personalized email campaigns and follow-ups
• Robust real-time data-driven analytics and reporting
• CRM integration to eliminate data entry and sync email activity
• Access to a B2B lead database of 100+ million profiles

Popular Use Cases

• Automating personalized outreach and follow-up messages at scale
• Tracking email engagement to prioritize leads and opportunities
• Leveraging data-driven insights to optimize sales strategies

Pros

• Intuitive and user-friendly interface
• Robust automation and personalization capabilities
• Seamless integration with CRMs and other sales tools

Cons

• Limited customization options for certain features
• Higher pricing compared to some alternatives
• Occasional sync issues with certain CRM platforms

Reviews

On Capterra, users praise Yesware for its time-saving automation features and insightful analytics. It has an overall rating of 4.0, with high marks for ease of use, features, and customer service.

G2 reviewers appreciate Yesware's seamless email client and CRM integrations, giving it 4.4 out of 5 stars. They highlight its email tracking, templates, and reporting as standout functionalities.

Reddit users generally recommend Yesware as a strong option for email outreach and tracking, particularly for Gmail users. They note its effectiveness for cold outreach when used responsibly and within sending limits.

Pricing

• Free plan available with basic features
• Pro plan starts at $15/user/month billed annually
• Premium plan starts at $35/user/month billed annually
• Enterprise plan with Salesforce integration starts at $65/user/month billed annually

18. Saleshandy

Saleshandy is a popular alternative to VanillaSoft for sales teams looking to automate their email outreach and lead generation efforts. With its focus on cold email automation, Saleshandy offers a suite of powerful features such as unified inbox, advanced email deliverability, hyper-personalization, A-Z variant testing, sequence score, and advanced reporting capabilities, making it an ideal choice for businesses seeking to optimize their sales processes.

Key Features

• Lead Generation – Saleshandy helps you find new leads by providing contact information and company details with just a few clicks.
• Email Tracking – Allows you to track emails you send, providing real-time notifications when your emails are opened or links are clicked.
• Templates and Personalization – Offers pre-designed email templates and personalization options for sending tailored messages to your prospects more efficiently.
• Automated Follow-ups – Automates your follow-up process by sending timely reminders and follow-up emails to ensure you stay on top of your prospects' minds.

Popular Use Cases

• Automating personalized cold email campaigns for lead generation
• Managing and nurturing leads through targeted email sequences
• Tracking email engagement and optimizing email templates for better response rates

Pros

• Connect unlimited email accounts at no additional cost
• Built-in email verification functionality
• Advanced email deliverability features like sender rotation and email warm-up

Cons

• No free plan (7-day free trial available)
• Limited to email communication

Pricing

• Cold Emailing plans start at $25 per month
• B2B Lead Finder (Email Only) plans start at $39 per month for 1,000 credits
• B2B Lead Finder (Email + Phone) plans start at $66 per month for 1,000 credits

Reviews

On G2, Saleshandy has an average rating of 4.6 out of 5 stars based on 500+ reviews. Users praise its automation capabilities, ease of use, and advanced features for optimizing email outreach.

Capterra reviewers give Saleshandy an overall rating of 4.5, highlighting its time-saving benefits, helpful email templates, and reliable customer support. Some noted the learning curve for utilizing all the features effectively.

Reddit users and TrustRadius reviews indicate Saleshandy is an effective tool for cold emailing when used responsibly. They appreciate features like email tracking, automated follow-ups, and the ability to connect multiple email accounts. The consensus is it provides good value for lead generation and sales outreach.

Conclusions

With so many powerful VanillaSoft alternatives available, choosing the best one for your business depends on your specific needs and priorities. Consider factors like the size of your sales team, your budget, the complexity of your sales processes, and the key features you require, such as automation, lead management, or customer support.

Among the most popular options, Bardeen stands out for its versatile automation capabilities, extensive integrations, and user-friendly interface. It's an excellent choice for sales teams looking to streamline their workflows and save time on repetitive tasks. Salesloft is another top contender, offering robust pipeline management and AI-powered insights to help teams close more deals. For businesses seeking a comprehensive CRM with marketing and customer service features, HubSpot is a popular and well-rounded solution.

To get started with one of these powerful tools, we recommend trying out Bardeen's Chrome extension. Sign up for free and take advantage of the 14-day free trial of premium features to explore how Bardeen can help your team automate sales prospecting, lead qualification, and personalized outreach. With its intuitive workflow builder and AI-powered capabilities, Bardeen makes it easy to streamline your sales processes and boost productivity.

Don't wait to start optimizing your sales efforts – download Bardeen's Chrome extension today and discover how automation can take your sales team to the next level.