How To Convert Google Sheets to Google Forms: Easy Methods

Google Sheets and Google Forms are powerful tools within the Google Workspace ecosystem. Administrators, sales teams, marketers, and more use them every day to streamline data collection and improve analysis. By integrating these two applications, you can create dynamic Google forms that automatically feed data into spreadsheets, saving time and reducing manual data entry. 

However, using these tools effectively isn’t always self-explanatory. When it comes to transferring data between the two, for instance, many find themselves asking how to convert Google Sheets to Google Forms. Have you ever wondered how to make a Google spreadsheet form the easy way?

In this step-by-step guide, we'll walk you through everything you need to know about Google Sheets and Forms. We’ll explain the two applications, the process of converting Google Sheets to Google Forms, how to automate data transfer, and more. We’ll also explore advanced techniques for filtering and merging form responses.

What is Google Sheets?

Google Sheets is a cloud-based spreadsheet application that allows users to create, edit, and collaborate on spreadsheets online. It functions similarly to Microsoft Excel, offering features like data organization, calculations, charts, and pivot tables. The huge advantage is that it’s web-based, meaning users can access and edit their spreadsheets from any device.

Sheets supports real-time collaboration, meaning multiple people can import data from the web and work on the same document simultaneously. Users can also add comments, chat within the document, and view revision history.

Many use Google Sheets for:

• Budgeting
• Data analysis
• Project management
• Report generation

What is Google Forms?

So what’s the difference between Google Sheets and Google Forms? Well, Forms, also part of Google Workspace, is a web-based Google form builder. It’s a tool for creating surveys, quizzes, and forms that collect information from respondents. It can automatically store and analyze responses.

Forms allow users to add various question types, including multiple-choice, checkboxes, short answers, and dropdowns. It integrates multiple settings to adapt forms for particular uses.

These features make Forms ideal for:

• Assignments
• Teachers creating quizzes
• Businesses analyzing customer feedback
• Event organizers tracking registrations

Can I Link a Google Sheet to a Google Form?

It’s completely possible to connect Google Forms to Google Sheets. Sheets and Forms are both powerful tools within the Google Workspace ecosystem. When integrated, they can streamline data collection and analysis. By connecting these applications, you can create dynamic forms that automatically feed data into spreadsheets. For you, that means saving time and reducing manual data entry. 

The benefits of integrating Google Sheets with Google Forms include:

• Accurate data capture directly from the source
• Elimination of the need for manual data transfer
• Real-time updates of form responses in the spreadsheet
• Ability to leverage Google Sheets features for data analysis and visualization

When you connect Google Form to Google Sheets, each form submission populates a new row in the spreadsheet. This creates an organized and easily accessible dataset. This integration enables teams to collaborate seamlessly. That’s because data collected through the form is instantly available in the spreadsheet for further processing and analysis.

How to Make a Google Spreadsheet Form in 6 Steps

Creating a Google Form directly from Google Sheets is a relatively straightforward process. Sit tight as we explain how to simplify the transition from spreadsheet data to an interactive form format. Follow these steps on how to make a Google spreadsheet form:

1. Select an existing Google Sheet and click on the "Tools" menu in the toolbar.
2. Select "Create a new form" from the dropdown menu. This will open a new Google Form linked to your spreadsheet.
3. The form will automatically include a field for each column header in your sheet. You can edit, remove, or add questions as needed.
4. Customize your form by choosing a theme, adding images or videos, and adjusting the layout and settings.
5. Preview your form to ensure it looks and functions as intended.
6. Click the "Send" button to distribute your form via email, link, or embed it on a website.

Integrating Google Sheets and Google Forms for Real-Time Data Analysis

One of the biggest benefits of linking Google Sheets with Google Forms is the ability to analyze data as soon as it’s submitted. This real-time connection transforms raw responses into actionable insights quickly. 

For instance, a sales team can use this integration to track customer inquiries, monitoring patterns and response rates directly from a Google Sheet.

Google Sheets offers powerful data analysis tools that work seamlessly with Forms. For example, you can set up conditional formatting to highlight key responses or use Google Sheets functions like SUMIF and COUNTIF to generate instant summaries of the data. For more detailed insights, pivot tables help break down data trends by question type or response frequency.

When combined with automation tools like Bardeen, Sheets and Forms go even further. Bardeen’s integrations allow for more advanced workflows, like automatically sending a follow-up email based on form responses or setting up reminders for tasks in Sheets. 

How Can I Make Data Transfer Even Easier?

By creating a Google Form directly from Google Sheets, you can quickly turn your spreadsheet data into a user-friendly form without manually recreating the questions. For more advanced features, you can bring AI into your spreadsheet. Any responses submitted through the form will automatically populate a new sheet within your Google Sheets file, making it easy to collect and analyze data in one centralized location.

You can integrate Google Drive with other apps for seamless management of your files and forms. This saves time and keeps your information organized.

How To Create a Google Spreadsheet from Google Forms

Did you know that it’s entirely possible to automate data transfer from Google Forms to Google Sheets? Not only is it possible, it ensures responses are instantly and accurately recorded. It also saves vast amounts of time and reduces the risk of manual errors. 

Here's how to automate data transfer and create a Google Spreadsheet from Google Forms:

1. Create your Google Form and customize it as needed.
2. Click on the "Responses" tab at the top of the form editor.
3. Click on the green Google Sheets icon to create a new spreadsheet or select an existing one to store the form responses.
4. Choose the worksheet where you want the responses to be recorded and click "Create" or "Select."

Once you’ve established the connection, all new form submissions will automatically populate the selected Google Sheets worksheet in real-time. This automation eliminates the need for manual data entry and ensures that your data is always up-to-date.

What are the Benefits of Automating Data Transfer?

Automating data transfer between Google Forms and Google Sheets offers several benefits, including:

• Instant access to data for analysis and reporting
• Reduced risk of human error in data entry
• Increased efficiency and productivity
• Integration with Google Docs and other tools

By leveraging the built-in automation features of Google Workspace, you can streamline your data management process. You can also focus on analyzing and acting upon the insights gained from your collected data.

Can You Convert Google Sheets to Docs?

Yes, it’s possible to convert Google Sheets to Docs, but it requires a little ingenuity. There’s currently no feature to automatically achieve this. However, there are a few methods you can try.

First, there’s the copy-and-paste method:

• Open both the Google Sheet with the data and the Google Doc you want to transfer the data to.
• Copy the data you want to transfer from your Google Sheet.
• Paste the data into your Google Doc.

You could also try the ‘Save as Doc’ Add-on. Here’s how:

• Choose 'Save As Doc > Start'.
• Select the cells to include or choose 'Select all data'.
• Enter a file output name.
• Modify the output settings in the sidebar.
• Choose 'Save as Doc'.

We’ve also explored other ways to convert a Google Sheet into a Doc on our blog. Head over to our handy guide for more methods. There, you can also find out how to convert Google Docs to Sheets.

Save time by using Bardeen to integrate Excel with your Google Sheets tasks. One-click automation for your repetitive tasks.

Advanced Techniques: Filtering and Merging Form Responses in Google Sheets

Google Sheets offers other powerful functions like QUERY and FILTER. These allow you to sort and filter your Google Forms responses effectively. Here's how to use these functions:

To filter responses based on specific criteria, use the FILTER function:

1. Select an empty cell where you want the filtered data to appear.
2. Enter the formula: =FILTER(range, criteria). "Range" is the data range you want to filter and "criteria" is the condition you want to meet.
3. Press Enter. Filtered data will appear in the selected cell and the cells below it.

To sort and query your data using SQL-like commands, use the QUERY function:

1. Select an empty cell where you want the queried data to appear.
2. Enter the formula: =QUERY(data, query, headers). "Data" is the range of cells containing your data, "query" is the SQL-like command to sort or filter the data, and "headers" indicates whether your data has headers (1) or not (0).
3. Press Enter. The queried data will appear in the selected cell and the cells below it.

When working with responses from multiple Google Forms, you can merge the data into a single spreadsheet tab for more comprehensive analysis:

1. Open the Google Sheets file containing the responses from one of the forms.
2. Click on the "+" icon at the bottom-left corner of the screen to create a new tab.
3. In the new tab, use the =IMPORTRANGE() function to import the responses from the other Google Forms. The syntax is: =IMPORTRANGE("spreadsheet_url", "sheet_name!range").
4. Repeat step 3 for each additional Google Form response sheet you want to merge.

By filtering, sorting, and merging data, you can gain valuable insights and make data-driven decisions more efficiently.

Automate Google Sheets Tasks with Bardeen

While you can convert Google Sheets data into Google Forms manually as outlined above, automating this process can significantly enhance efficiency, accuracy, and productivity.

Automation with Bardeen not only streamlines the conversion but also enables advanced data manipulation and integration capabilities. Here are a few examples of how Bardeen can automate tasks related to Google Sheets:

1. Enrich email contacts and save to Google Sheets: This automation enriches your email contact list by using Clearbit to find additional information and save it directly to Google Sheets, enhancing your email marketing efforts.
2. Copy an Airtable to Google Sheets: Seamlessly transfer tables from Airtable to Google Sheets, facilitating data consolidation and analysis across platforms.
3. Copy a newly created Asana task to Google Sheets: Automatically sync new tasks from Asana directly to a Google Sheets spreadsheet, ensuring your project management and tracking are up-to-date.

Explore these automations to maximize the potential of your data and workflows. Start by downloading the Bardeen app today.